Polityka prywatności

English Academy Lutynia
Effective date: 1/09/2025

1. Introduction

English Academy Lutynia (“we”, “our”, “us”) is committed to protecting the privacy and personal data of our students, parents/guardians, and website users. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the General Data Protection Regulation (GDPR) and applicable Polish law.

By enrolling in our courses or using our services, you agree to the terms of this Privacy Policy.

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2. Data Controller

The data controller responsible for your personal data is:

English Academy Lutynia
Address: ul. Jana III Sobieskiego 74/2, Lutynia, Poland
Email: englishacademylutynia@outlook.com
Phone: 784 014 086

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3. What Data We Collect

We may collect and process the following personal data:

• Full name

• Date of birth (for placement in groups)

• Contact details (phone number, email address)

• Parent/guardian details (for minors)

• Language level and learning progress

• Attendance records

• Payment and billing information

• Communication history (emails, messages)

If you use our website, we may also collect basic technical data such as IP address and cookies (see Section 10).

 

4. How We Use Your Data

We use your personal data to:

• Register students for courses

• Assign students to appropriate groups

• Deliver English language lessons

• Communicate important updates (schedule, payments, changes)

• Process payments and invoices

• Track attendance and progress

• Improve teaching quality and services

• Comply with legal obligations

 

5. Legal Basis for Processing

We process personal data based on:

• Performance of a contract (enrolment and education services)

• Legal obligations (accounting, tax, reporting requirements)

• Legitimate interests (communication, organisation of classes)

• Consent (e.g. marketing communications, optional photos)

 

6. Data Sharing

We do not sell or rent personal data.

Your data may be shared only with:

• Authorized staff and teachers of English Academy

• Accounting or administrative service providers

• IT service providers (hosting, email systems)

• Public authorities when required by law

All third parties are required to protect your data in compliance with GDPR.

 

7. Data Storage & Security

We take appropriate technical and organisational measures to protect your data against:

• Unauthorized access

• Loss or destruction

• Misuse or alteration

Personal data is stored securely and only for as long as necessary for educational and legal purposes.

 

8. Data Retention

We retain personal data for:

• Duration of the course

• Up to 5 years after completion (for administrative and legal purposes)

• Longer only if required by law

After this period, data is securely deleted or anonymised.

 

9. Your Rights (GDPR)

You have the right to:

• Access your personal data

• Correct inaccurate data

• Request deletion (“right to be forgotten”)

• Restrict processing

• Object to processing

• Request data portability

• Withdraw consent at any time (where applicable)

To exercise your rights, contact us using the details in Section 2.

 

10. Cookies & Website Data

If you use our website, we may use cookies to:

• Improve website performance

• Analyse traffic

• Enhance user experience

You can disable cookies in your browser settings at any time.

 

11. Children’s Data

For students under 18, personal data is collected and processed with consent from a parent or legal guardian. We take special care to protect the privacy of minors.

 

12. Photography & Marketing 

We may use photos or videos from classes or events for promotional purposes only with prior consent from students or parents. Consent can be withdrawn at any time.

 

13. Data Security Breaches

In the unlikely event of a data breach, we will take immediate action to secure data and notify affected individuals and authorities if required by law.

 

14. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available at our academy or on our website.

 

15. Contact

If you have any questions about this Privacy Policy or your data, please contact:

English Academy Lutynia
Email: englishacademylutynia@outlook.com
Phone: 784 014 086

 

16. Acceptance

By enrolling in our courses or using our services, you acknowledge that you have read and understood this Privacy Policy.